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Notification of changes

You must report all changes within your company or organization to

  • the Trade Register, Register of Associations, or Register of Foundations, which are maintained by the Finnish Patent and Registration Office (PRH); and
  • the VAT register, Prepayment Register, and Employer Register, which are maintained by the Finnish Tax Administration.

File the changes with the Finnish Business Information System (BIS), which is jointly maintained by the PRH and the Finnish Tax Administration. You will find the instructions, online services and paper forms in the menu. There are separate instructions for each type of business and organization.

Please note that associations file their notifications of changes using the online service of the Register of Associations (available in Finnish and in Swedish). Go to the online filing service of the Register of Associations.Open link in a new tab

If an association is filing the notification on paper, use the Y forms which are jointly provided by the PRH and the Finnish Tax Administration.

Take special care of personal identity codes and home addresses

The Trade Register is a register for public use. Anyone is entitled to obtain information about the entries made in the register. This principle of open access also applies to all notifications and enclosures filed with the Trade Register.

When you send notifications, do not include any documents that contain personal identity codes, home addresses, or other sensitive details, such as health details. Such documents may include minutes and partnership agreements.

If you file your notification using our paper forms, file the person’s identification details on a separate personal data form. Do not fill in personal identity codes or home addresses on any other notification forms.

Go to prh.fi to read more about the processing of personal data at the PRH.Open link in a new tab

Prices

Notifications to the Finnish Tax Administration are always free of charge, whereas most notifications to the Trade Register, Register of Associations and Register of Foundations are subject to a fee.

The online filing service at ytj.fi calculates the handling fee. Pay the fee using your internet banking codes or credit card after signing the notification. The notification can be paid by someone else than the person filing the notification.

Housing companies and mutual real estate limited companies can pay the handling fee also by using an online invoice.

File changes using the online service at ytj.fi

These instructions apply to businesses filing their notifications in the online service at ytj.fi.

You can file the most typical changes in the most common company types using the online service at ytj.fi. Please note that the service is only available in Finnish and in Swedish.

To log in to the service, you need to have a Finnish personal identity code and either personal internet banking codes, a mobile certificate, or an electronic identity card (HST card).

The most common changes in associations can be filed using the online service of the Register of Associations. Please note that the service is only available in Finnish and in Swedish. Go to the online filing service of the Register of Associations.Open link in a new tab

Choose only online notifications at ytj.fi

When filing your company’s notification in the online service at ytj.fi, you can choose that in the future, the company will only file online notifications. If you choose only online notifications, the Finnish Trade Register and the Finnish Tax Administration will not accept paper forms (Y forms) from your company.

Who can sign and authorise online at ytj.fi?

Once you have updated the information in the online service, sign the notification and send it. Use the “Allekirjoita" or “Underskrift" button to sign your notification. Please note that you cannot revise the contents of your notification after signing.

A responsible person in the company or by a representative they have authorised signs the notification. Holders of procuration cannot sign a notification. Read more about signing a notification.

In the online filing service, you can authorise a representative to file online notifications on behalf of your business. A representative can also file notifications without authorisation, but then the notification has to be signed by a person with a responsible position in the business. Read more about authorisation.Open link in a new tab

How to file an address change using the online service

Proceed as follows:

  1. Log in to the online service. Select “Muuta yrityksen tietoja tai lähetä tilinpäätös" or “Ändra företagets uppgifter eller skicka in bokslut" to change the details.
  2. Enter the Business ID.
  3. Select “Aloita osoite- ja yhteystietomuutos" or “Påbörja ändringen av adress- och kontaktuppgifter" to start updating the details.
  4. Enter the new address and contact details for your business. Your current details are shown on the screen.
    See our tips for entering address details in Finnish.
    See our tips for entering address details in Swedish.
  5. Sign and send.

We do not send any separate extract from the register about the changes to you; instead, you can check for updates in the company and organisation search at ytj.fi.Open link in a new tab

Further information about changes to business address and contact details

At ytj.fi, you can file changes of address or contact details online for the most common types of companies. However, it is not possible to file changes of contact details online at ytj.fi for a company in liquidation.

Please note that you have to file changes to your business address or contact details with a separate online notification. If you want to file other changes to your business details, you can do it in the same session but using a different online notification. Address or contact details will be automatically updated on the PRH Trade Register but other changes will first be checked by the PRH.

Your business must have a valid postal or street address registered at the PRH and the Finnish Tax Administration. You may also submit your telephone number, email address and website address. They are public information and available to anyone in the company search at ytj.fi.

You can also submit a specific postal address to the Finnish Tax Administration. An address only submitted to the Finnish Tax Administration is not public.

File changes using paper forms

You can also file changes using our paper forms. You will find the forms by clicking the appropriate type of business or organization in the menu.